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Marketing is tough, and many businesses struggle to keep their rent collection letters current. Yet a monthly rent collection letter is one of the most important marketing tools that a landlord can have in his arsenal. A letter from the owner or management company can not only influence future rent collection efforts, but it also creates a first impression that may help make a landlord understand better how the business works and what tenants need to do to receive the best service possible.A list that is current and up to date contains all the information needed to contact current tenants and remind them of their lease obligations. In addition, it puts the landlord in the proper position of power to negotiate with any future renters for reduced rent. A rent collection mailing list contains contact information for a large cross section of customers who rent our homes and apartments. The list includes the names, addresses, phone numbers and email addresses of landlords and managers.These rent collection letters make it easy for both landlords and tenants to keep track of payments and delinquent payments. It also helps to maintain a positive reputation within the community. With a well-kept list, it is easy to contact past and current tenants for future rent collections. It gives potential tenants the option of contacting the landlord and avoiding any potentially embarrassing situations. When used with honesty, a rent collection mailing list can be an effective tool to maximize income and reduce costs.List exclusivity is a very important factor for most rent collection letters. The goal of a rent collection letter is to communicate to the tenant that there are certain dates or restrictions that must be followed. Exclusivity ensures that the landlord will only send rent collection letters to specific tenants on those dates. By using exclusivity, the landlord sends a clear message that he will only send the rent collection letter to the tenant on that date and no one else.There are many ways in which a mail list can be created. Some rent lists can be created online through the use of third party software or templates; others can be created by hand, using specific lists and forms. Using a template is an effective method as many of them have proven to be very effective.Creating a mail list is not enough. In order to maximize your rent collection efforts, you should regularly evaluate the effectiveness of your list. If you find that there are too many non-tenants on your list, it may be time to create a new one. On the other hand, if you find that there are not enough tenants to rent your property, it may be time to remove some tenants or change their lease terms.Be sure to include all relevant information when writing rent collection letters. You will want to include the amount of rent due, the date rent is due, the amount of late fees, and the consequences of default. You will also want to include copies of rent collection letters and any agreements regarding late fees and rent arrears. Always address each letter by the tenant and include a return address. This ensures that the document is legally-binding and can be used as proof of agreement between you and the tenant should litigation ever arise.There are also many professional rent collection firms that can help you with your efforts. Check with the Better Business Bureau for any complaints against the firm and check with the attorney general's office for consumer complaints about the firm. Before you decide to hire a firm to help you collect rent, consider how likely it is that you will need to use the rent collection services. Whether you just need a general mailing list or need to track down a specific tenant, there is a rent collection company out there that can help.
